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Digital Procurement: All You Need to Know

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by Beroe Inc
13 December 2020

What Is Digital Procurement?

Procurement is the management of the process of buying goods and services from suppliers in a way that is advantageous to the company. The digitization of the record-keeping of the procurement process and management is called e-procurement and uses software to replace the manual paperwork and record-keeping functions of procurement. Digital procurement uses data analytics and artificial intelligence (AI) in the management of procurement.

Digital procurement not only automates repetitive tasks but also uses data to give new insights into the procurement process. This helps the procurement team boost the cost-effectiveness and efficiency of procurement while the data analytics improves decision making.

Why Do You Need Digital Procurement?

Digital procurement eliminates the routine tasks of procurement while also enhancing productivity. It makes the management of the entire supply chain much easier. Digital procurement management uses vast amounts of data to give deeper real-time insights into the process. This helps all stakeholders to work smarter and make better decisions. It also helps the entire supply chain easier to tweak and modify which enhances its risk mitigation. 

Characteristics Of A Good Digital Procurement Strategy

Good Data And Reporting: Since the entire digital procurement management system is data-driven, it needs complete and accurate data. The system must have access to both internal company data as well as external market data. The more accurate and complete the data, the better the insights into the procurement process

Choose The Right Tools: It is important to choose the right tools and software for digital procurement management. This will help you get the very best results from the technology. One must choose a digital procurement system that produces meaningful and insightful reports in real-time.

User-Friendliness: The digital procurement platform chosen, must be extremely user friendly and intuitive. The ease of usage will determine how well users adapt to digitization. The software must be able to align with the system instead of the other way around. 

Upgrade Manpower And Skills: The right technical skills for the technical team members of the procurement team will help get the maximum benefit from digital procurement management. Data scientists and AI experts are a vital requirement to get the best out of the data.

Procedures: The procurement team should be able to tweak the policies and procedures that are being followed to seamlessly integrate the older management system with the digital procurement system. This should not be too radical a shift from the way the organization operates. 

Benefits of Digital Procurement

ROI and Cost Effectiveness: The added speed and efficiency of digital procurement results in a better ROI (Return on Investment). It also lowers the cost of managing the operations while delivering better performance.

Agility: A digital procurement system adapts to changes instantly. This leads to greater compliance and responsiveness to changing market environments. It also enhances risk mitigation strategies.

Improves Decision Making: Every facet of the information in the digital procurement management system can be analyzed and monitored. There is data visibility in a real-time environment. Data analytics and AI give actionable insights. This supports management in making well-informed decisions.

Control And Monitoring: The entire supply chain offers high visibility and enhances monitoring and control at every level. This enhances the visibility of spend and improves the risk mitigation of the entire supply chain. 

User Satisfaction, Productivity, And Cost Savings: Digitisation eliminates many human errors that would otherwise cost time and money to rectify. It also enhances greater productivity and happier procurement teams.

Steps Involved in a Digital Procurement Strategy

To implement a digital procurement strategy a company must follow a series of steps.

  • Analyze the data within the company and tweak how it is kept
  • Envision the future and list expectations from all the stakeholders
  • Choose software tools and a digital procurement platform to match the expectations 
  • Implement the system and tweak till it is comfortable
  • Continually refine the system until it is fully integrated and all the stakeholders are comfortable with it

Many large chain stores and big companies across different verticals are reducing their reliance on physical storefronts in favor of going digital. The wave of eCommerce is a testament to how the digitization of the way we obtain and sell goods and services is saving on costs while also improving efficiency. 





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